Admin & Finance Officer

Youth Alliance for Development (YARD)

Dhangadhi-Kailali 

Youth Alliance for Development (YARD), is a not profit making, non-government organization established in 2065 B.S. with a goal to improve the economic, educational, social, cultural and health status of youth, women and human rights situation of Dalit, ethnic minority caste, and all sect of disadvantaged community through integrated community development approach. YARD in partnership with Kindernothilfe (KNH) is implementing a pilot phase Women Empowerment for Child Protection Project (WECP) project at Kailali district's Godawari Municipality Ward No. 1, 3, 4 and 10. Therefore, YARD expects job applications from suitable qualified, dynamic and motivated candidates to fulfill the vacant positions of Admin and Finance Officer.

1. Position Description: Admin & Finance Officer, 1 Person 

Duty Station: Dhangadhi, Kailali 

Position Description: This position will be responsible for providing overall Financial, admin and supply chain support to the organization and ensure that all the financial truncations are adhered to the required financial compliance of the organization, donor and governmental compliances, which includes payment and disbursements; financial analysis and reporting for the achievement of overall organization and project goal.

Major responsibilities

1. Financial Management of the Project/Program

• General financial recording and book keeping using Tally accounting software 
• Support and ensure all the payments are made following proper financial procedures.
• Ensure proper supporting documents for expense verification
• Preparation and administration of payroll adhering the required compliance.
• Issuance and settlement of employee advance.
• Reconciliation of payable and receivable ledger.
• Preparation of bank reconciliation.
• Keep the scan copy of voucher and submit to donor.

2. Budgeting and Reporting

• Support the project/program team in preparation of monthly, quarterly and annual budget.
• Analysis of administrative cost preparation and it’s sharing to each project on fair share basis.
• Provide financial analysis to the project/program lead including the board
• Preparation of donor financial report and MIS report and shared as per the agreed timeline to the donor and project lead.
• Orient non-financial employee on financial requirement of the project/program and organization.
• Preparation and analysis of fund/cash flow forecast 

3. Financial Monitoring

• Ensure each and every expense are valid and meets minimum financial requirements.
• Field monitoring from financial point of view.
• Provide financial analysis and monitoring during procurement
• Report any potential fraud and misusage identified during project implementation.
• Interlink the project/program finance with the overall organization financial management system.
• Implementation of suggestion and feedback provided by donor
• Quarterly financial audit in SHGs group. 

4. Admin and Supply Chain Management

• Support in procurement and supply chain with vendor
• Preparation of Annual Procurement plan 
• Monthly Supply Chain report
• Admin and logistic arrangement including vehicle management
• Asset management and handling

5. Compliance and Others

• Ensure internal control measures are in place and are followed appropriately.
• Assist in all type of audit (Internal, donor, external)
• Any task as assigned by the supervisor and board.

A. Academic Qualification and Experience

• Bachelor Degree of Commerce, Business Studies or Equivalent
• Master Degree in Finance/Accounting or Equivalent, preferred
• Minimum 2 years of experience in independently handling budgeting, financial accounting, planning and analysis in I/NGO .
• Demonstrated experience in the use of MS office Package (Word/Excel/PowerPoint etc.) & Internet.
• Ability to lead financial management of the project/program and make the linkage of this with overall financial management of the organization

B. Sector Knowledge

• General Accepted Accounting Principles (GAAP)
• Good command of English & Nepali languages (written & spoken)
• Practical knowledge of project budgeting, accounting & reporting
• Able to articulate and communicate ideas well verbally and in writing
• Knowledge of tax and compliance
• Demonstrated Mentoring, Orientation & Training Skill
• Good interpersonal, problem-solving & time management skills
• Willingness to work under pressure with tight deadlines and to travel across the project areas.

C. Child and adult safe guarding and sponsorship business

• Manage all the working environment in the office and working areas are child and adult sensitive
• Guide the team and organization in managing protection related matters appropriately 
• Support the organization in complying with all child and adult safe guarding policies, requirements and audits
• Manage all the sponsorship businesses as per the protocols and guidance provided by KNH
• Registered children participation is well reflected in the provided reporting platforms

SAFEGUARDING:

All the position holders will have direct contact with children and women frequently in their day-to-day work. S/he will have to be abide by child safeguarding and protection from sexual exploitation, abuse, and harassment (PSEAH) policy including YARD’s code of conduct. S/he will have to maintain dual adult rules while visiting/meeting children.

Interested candidates are requested to submit their application along with an updated CV and cover letter as well as two references by 1 September, 2023 via email at yard2067@gmail.com  Only shortlisted candidates will be contacted for participation in the recruitment process. No telephone inquiry is entertained. 

Any effort to influence the selection process will result in disqualification.

Candidates from Kailali district, women and other marginalized and minority groups are encouraged to apply.

YARD reserves the right to reject any application without assigning any reason whatsoever.