Admin, Finance, and IT Support Officer

Position: Admin, Finance, and IT Support Officer

Company Overview:

Sahayatri Consults, established in 2020, is a non-profit development consulting firm with a team of experts specializing in research, monitoring, evaluation, capacity building, and technical advising. Our mission is to combat poverty and empower communities by providing technical services that enhance the efficiency and impact of development projects.

Responsibilities:

• Ensure prompt and accurate entry of information into SMART software.
• Verify bills and collaborate with relevant teams to obtain necessary supporting documents.
• Facilitate timely payments to vendors while maintaining and updating the vendor database.
• Deposit all taxes and statutory deductions to the required institutions within specified timelines.
• Establish and maintain an efficient filing system in the office, organizing transactions sequentially for easy retrieval.
• Safeguard cash and cheques received by securely storing them in a designated locker or vault.
• Conduct regular reconciliation of all bank and other accounts to ensure accuracy and completeness.
• Create and execute a comprehensive business development plan that aligns with the organization's strategic goals.
• Conduct presentations, negotiate contracts, and close deals to secure new business opportunities.
• Provide exceptional customer service, ensuring client satisfaction and driving repeat business.
• Regularly report and analyze market trends, business performance, and competitive intelligence to inform decision-making.
• Support the IT team in maintaining and troubleshooting software tools used by the organization, ensuring smooth daily operations.
• Assist in database management, ensuring proper data storage, retrieval, and integrity for future reporting and analysis.
• Design and format professional documents and presentations for internal and external stakeholders.
• Translate documents from English to Nepali and vice versa, ensuring accurate and culturally appropriate communication.
• Provide Nepali typing support for documents, reports, and communication.
• Oversee contract management, including drafting, reviewing, and ensuring compliance with organizational standards.
• Conduct due diligence to evaluate potential business partners, vendors, and clients.
• Contribute to policy development for both the organization and clients, ensuring alignment with industry best practices and legal requirements.
• Update and maintain the organization's website, ensuring it reflects the latest information, news, and resources.
• Manage and update social media accounts, creating engaging posts and monitoring social media interactions.
• Track project progress using dashboards and provide regular MIS updates to stakeholders.
• Handle communication and business calls, responding promptly and professionally.
• Provide event support and management, ensuring successful execution of internal and external events.
• Design and implement feedback surveys to gather insights and improve services.
• Provide weekly updates to the Chief Executive Officer on key activities, milestones, and outcomes.
• Undertake any other duties as assigned by the Chief Executive Officer to support organizational objectives.

Qualifications:

• Minimum Bachelor’s Degree in Management, Finance, or Administration; knowledge of financial accounting and administration is essential.
• At least 5 years of relevant work experience, preferably in a similar role.
• Demonstrate honesty, accountability, and professional judgment in all actions.
• Ability to manage tasks efficiently and maintain a well-structured workflow.
• Approach work with energy, passion, and a positive attitude.
• Possess a valid two-wheeler license, ensuring mobility for work-related tasks.
• Handle sensitive information with discretion and maintain confidentiality.

Skills and Abilities:

• Strong attention to detail with the ability to maintain accurate financial records.
• Ability to prioritize tasks and work effectively under time constraints.
• Excellent written and verbal communication skills in both Nepali and English.
• Strong interpersonal skills and the ability to work well in a team.
• Proficiency in Microsoft Office and familiarity with accounting software.
• Basic understanding of IT support and database management is a plus.
• Ability to design documents and presentations professionally.
• Knowledge and experience in contract management, due diligence, and policy development.
• Experience in managing websites, social media accounts, and digital content.
• Familiarity with dashboard tracking, MIS reporting, and event management.

Application Deadline:

Please submit your CV and application letter to info@sahayatriconsults.com by 26 Mar 2025, 5:00 pm with the subject heading “Application for Admin, Finance, and IT Support Officer”. Only short-listed candidates will be contacted for the selection process.