Admin and Finance Officer / Asst. Admin and Finance Officer / Project Officer-Anti Trafficking

The Esther Benjamin Memorial Foundation (EBMF) is a non-governmental social organisation established in 2007 with a vision to enable every child to exercise their rights for their well-being. Since its establishment, the organisation has been rescuing and reintegrating children with their families from various challenging circumstances. EBMF is seeking to recruit competent, committed, self-motivated and enthusiastic Nepali candidate for the following positions:

1) Position: Admin and Finance Officer

Location: Lalitpur

No. Of Position: 1

Contract period: Initially for one year - possibility of extension.

Reports to: Executive Director

MAJOR RESPONSIBILITIES OF THE POST WILL INCLUDE, BUT NOT LIMITED TO:

• Prepare report and ensure the financial transactions, payments and procurements held as per organization policy and government regulations
• Collect invoices/bills and make payment ensuring the prevailing financial rules and regulations
• Compliance of Income Tax Act 2058, Nepal relating to tax issues and withholding of taxes while making payments,
• Make advance payment of travel allowance, per diem and travel advance,
• Handle petty cash,
• Reconcile bank accounts and report to donor organisation
• To Identify and develop administrative systems and procedures relating to the management of projects, including necessary Admin staffing structure.
• Receive, verify and ensure that supporting documents are submitted by program staffs while settling advance
• Get books of accounts audited well in time for submission to Board of Directors for their approval for onward presentation to the General Meeting.

OTHER

• Providing accounting services to the concerned, especially the status of budget and expenditure on quarterly basis or as and when required,
• Keeping project staff aware and informed of changes to accounting system/structure/ procedures through training/presentation,
• Managing for purchase of the supplies, materials, equipment and physical facilities,
• Visiting project sites as necessary to be familiar with the field activities,
• Assist the process of financial and project annual audits and;
• Other responsibilities as directed by EBMF committee.
• Involve and take responsibility for auditing and organisational renewal.

MINIMUM QUALIFICATION AND OTHER REQUIREMENTS

• At least Bachelor’s degree in Business Studies (BBS) from a recognized university with 5 years’ experience in Admin and Finance preferably in Development Sector.
• Good communication skills, good command in Excel and in accounting software (preferable in FAMAS) in written and spoken English
• Able to handle office correspondence independently
• Able to ride motorcycle with valid driving license.

2) Position: Asst. Admin and Finance Officer

Location: Makwanpur

No. Of Position: 1

Contract period: Initially for one year - possibility of extension.

Reports to: District Programme Manager, Hetauda Office

MAJOR RESPONSIBILITIES OF THE POST WILL INCLUDE, BUT NOT LIMITED TO:

• Collect invoices/bills and make payment ensuring the prevailing financial rules and regulations
• Maintain financial documents and records and with approval from District Programme Manager send them to Head office. 
• Prepare cheque books and maintain ledger. 
• Compliance of Income Tax Act 2058, Nepal relating to tax issues and withholding of taxes while making payments,
• Make advance payment of travel allowance, per diem and travel advance,
• Keep record of staff leave application
• Handle petty cash,
• Prepare financial statements

OTHER

• Managing for purchase of the supplies, materials, equipment and physical facilities,
• Visiting project sites as necessary to be familiar with the field activities,
• Other responsibilities as directed by line manager.

MINIMUM QUALIFICATION AND OTHER REQUIREMENTS

• At least Bachelor’s degree in Business Studies (BBS) from a recognized university with 2 years’ experience in Admin and Finance preferably in Development Sector 
• Good communication skills, Good command over EXCEL
• Able to ride motorcycle with valid driving license.

3) Position: Project Officer-Anti Trafficking

Location: Makwanpur

No. Of Position: 1

Contract period: Initially for one year - possibility of extension.

Reports to: District Programme Manager, Hetauda Office

BASIC QUALIFICATIONS, EXPERIENCE AND COMPETENCIES:       

• Minimum Bachelor's Degree in development studies or social sciences,  
• Minimum of 3 year's hands on working experience in similar field,  
• Having sound and practical knowledge in the field of Anti-Trafficking and about its preventive measures, approaches and methodologies, 
• Excellent interpersonal and networking skills to create a favourable working environment and to get instant support from/in local communities, 
• Familiar in coordination with District Level Government Departments, Officials, other local level concern agencies and other organisations, 
• A very good communication and correspondence skills with excellent spoken Nepali and English, 
• Composure, flexible and having proven problem solving and organisational skills, 
• Good team worker, able to live in remote areas under basic circumstances in a remote village set up and work closely with a small team, 
• Ability to plan and organise work effectively and deal with multiple tasks simultaneously, 
• Should have working knowledge on Microsoft Office Programmes with Nepali typing skills, 
• Having knowledge on handling cases on trafficking and facilitating the victims, 
• Passionate helping at risk, victimised, poor, disadvantaged and vulnerable children.  
• Prepare project visit schedule, supervise the project activities and carry out regular monitoring visits. 
• Prepare and keep up-to-date database of every case, events, programmes, research and record of every single activity performed.
• Prepare and update the information of all the direct beneficiaries, stakeholders, working partners, concern departments, officials and other correlated organisations in the area.
• Coordinate with local authorities and NGOs especially detecting trafficking activities, traffickers and act immediately in order to save the lives of children.
• To flag up any risk, threaten, delay or challenge in the programme to the line manager in order to ensure measures/action is taken accurately and timely.
• Develop case studies and success stories for the project area.
• Prepare monthly and quarterly progress reports in timely manner. 

Working Hours

The standard working hours are 40 hours per week, from 9 a.m. to 5 p.m., Monday through Friday. However, because this is a child-based organization, the post holder may be engaged during out-of-working hours or weekends as per the situation created.

To apply: If you are interested in any one of the above positions, please submit a current CV and a cover letter (up to 400 words) outlining your suitability for the role and including your salary expectations to info@ebmfnepal.org by 17:00 hrs., July 5, 2024. Please clearly mention in the subject the position you are applying for. Kindly note that only shortlisted candidates will be contacted. Please refrain from making phone calls before the interview, as doing so will result in automatic disqualification from the selection process.