Admin and Finance Officer

Re-Vacancy Announcement

Shanti Foundation is a community-based nonprofit organization established and led by trafficking survivors living with HIV. It promotes the health, safety, and protection of vulnerable and high-risk women, children, and communities.

Shanti Foundation is currently looking for the following experienced and dynamic team players on a contract basis, which is renewable thereafter subject to satisfactory performance and available funds.

Position: Admin and Finance Officer – 1

Location: Kathmandu office with frequent field visit.

Key Responsibilities:

• Conduct day-to-day finance functions, including banking, petty cash management, and producing monthly reconciliation statements, collection and payment of relevant taxes to local authorities, PF settlement, and other finance-related tasks.
• Adhere to government tax compliance while making payments for vendors, stakeholders, consultants, employees, etc., and keep up-to-date information and implementation of tax rules.
• Collect invoices/bills, verify if necessary, and make payments on time, adhering to financial rules and regulations.
• Prepare journals/vouchers and record them with necessary approvals and signatures.
• Prepare tax deposit slips to deposit taxes in the Inland Revenue Office on time.
• Prepare payroll sheets every month according to employee contracts.
• Prepare a proper filing system for easy reference and auditing purposes.
• Engage in the procurement process and ensure the process complies with the organization's rules and regulations.
• Maintain personnel files.
• Ensure that proper financial procedures, reporting requirements, and systems are maintained in compliance with the financial and administrative policies of Shanti Foundation.
• Prepare financial reports throughout the year for various audiences, including donors and others, as needed and directed.
• Responsible for the yearly audit process as per instructions from donor agencies and the fiscal year audit of Shanti Foundation.
• Ensure safeguarding and child protection standards are adhered to across all projects and that any incidents of breach are immediately reported through appropriate channels and followed up.
• Any other finance-related duties as may be assigned by the line manager.

Qualification and Experience:

Minimum requirements:

• Fluent in reading, writing, and speaking English.
• Good reporting and communication skills.
• Proficient in all aspects of computer applications (MS Office).
• Must be familiar with accounting software.
• Good team player with excellent interpersonal skills.
• Ability to work in a high-pressure environment.

Minimum Qualification:

• At least Bachelor’s in management, Business administration or others related field.
• At least 2 years of relevant work experience in the similar position in I/NGO field.

Applications:

Interested Nepali applicants with the required skills and who meet the above-stated criteria are requested to submit an application letter along with an updated curriculum vitae to vacancy.shantifoundation@gmail.com within 7 days from the date of this notice publication.

Only shortlisted candidates will be contacted for the further selection process. The Shanti Foundation reserves the right to reject any or all applications without providing a reason. Remuneration and benefits will be provided according to Shanti Foundation's fixed-term rules.

Shanti Foundation is an equal opportunity employer and encourages applications from survivors of trafficking and gender-based violence, women, people with disabilities, and members of other minority groups, disadvantaged/underrepresented communities, indigenous, and ethnic groups.

Shanti Foundation is committed to safeguarding, child protection, and zero tolerance for any form of violence. We do not discriminate regardless of race, color, gender, age, disability, or any other status.