Admin and Finance Manager

VACANCY ANNOUNCEMENT

Just Futures Pahal (JFP) is a not-for-profit, government-recognized organization in Nepal committed to understanding and engendering new narratives on dignity, justice, equity, inclusive democracy, and sustainability through the prism of Jat/Caste. Dalit women are the primary actors and focus of its work, in collaboration with Dalit men, gender and sexual minorities, other marginalized groups, and progressives from dominant castes and others worldwide. Dalit women’s lived experiences, love, aspirations, and leadership are central to all JFP endeavors.

Role Overview:

JFP is seeking a highly motivated and experienced Admin, Accounts, and Finance Manager to oversee the organization's financial health, administrative functions, and operational efficiency. 

The role of JFP’s Admin, Accounts, and Finance Manager will be instrumental in managing the organization's financial planning, budgeting, accounting processes, and day-to-day administration, ensuring that JFP maintains strong financial integrity and compliance with applicable legal and accounting regulations.

This role demands strong leadership, know-how in setting up organizational administrative systems and processes, expertise in finance and accounting processes and policies, along with a commitment to learning the nature and impact of work that JFP creates.

Key Responsibilities:

1. Finance & Accounting:

• Financial Planning & Analysis: Develop, manage, and monitor annual budgets, financial forecasts, and cash flow projections to ensure financial sustainability.

• Accounting Operations: Oversee daily accounting activities, including maintaining accurate financial records, processing invoices, expense claims, and bank reconciliations.

• Financial Reporting: Prepare monthly, quarterly, and annual financial reports, ensuring compliance with internal policies, donor requirements, and government regulations, as applicable.

• Audit & Compliance: Coordinate with external auditors to ensure smooth audits, and ensure all financial activities comply with statutory/ Social Welfare Council (SWC) requirements, tax regulations, and JFP’s financial policies.

• Grant Management: Manage funds and grants received from donors, ensuring proper allocation, utilization, and reporting.

1. Administration:

• Office Management: Oversee the smooth functioning of the office, including logistics, procurement, and asset management, ensuring that all administrative processes are efficient and well-organized.

• HR Support: Support HR-related tasks, such as maintaining employee records, facilitating recruitment processes, and coordinating staff onboarding and training.

• Event Coordination: Assist in planning and organizing internal and external events, workshops, and meetings.

• Set up administrative processes, documents and reporting that  ensure staff well-being and safety at workplaces and during work hours 

• Proactively lead the process of updating financial and administrative manuals, with guidance from JFP board members and Executive Director

1. Procurement & Vendor Management:

• Vendor Liaison: Manage relationships with vendors and service providers, ensuring timely procurement of goods and services and maintaining accurate records of and preparing reports of procurement/ transactions.

• Contract Management: Oversee contract negotiations, agreements, and renewals with suppliers and service providers, ensuring adherence to JFP’s procurement policies.

Qualifications:

• Education: Bachelor's degree in Finance, Accounting, Business Administration, or a related field; a Master’s degree or relevant professional qualification is preferred.

• Experience: At least 5 years of relevant experience in finance, accounting, and administration, preferably in the non-profit or social sector.

• Technical Skills:

  • Strong proficiency in accounting software (e.g., Tally, QuickBooks, or equivalent) and MS Office Suite, especially Excel.

  • Solid understanding of financial management, budgeting, and accounting principles, with knowledge of Nepali tax laws and compliance requirements.

• Analytical Skills: Excellent analytical and problem-solving skills, with the ability to interpret financial data and make informed decisions.

• Administrative Skills: Proven experience in office administration, procurement, and vendor management.

Preferred Qualifications:

• Experience working with donor-funded projects, NGOs, or INGOs, particularly in financial reporting and grant management.

• Strong organizational skills with attention to detail and the ability to multitask in a diverse team-led environment.

• Demonstrated ability to work independently and collaboratively in a diverse, multicultural team.

• A genuine interest in social justice, equity, and inclusion, with a commitment to working for marginalized communities.

What We Offer:

• Competitive Salary: Commensurate with experience and qualifications.

• Benefits Package: Comprehensive health insurance, Social Security Fund contributions, paid time off, professional development opportunities, and flexible work arrangements.

• Impactful Work: An opportunity to contribute to a mission-driven organization focused on social justice and equity.

• Growth Opportunities: A platform for personal and professional development, with opportunities to grow within the organization.

Note: Priority will be given to qualified candidates from marginalized communities, especially Dalit women. We encourage individuals from marginalized backgrounds, including Dalits, gender and sexual minorities, persons with disabilities, Madhesis, Tharus, Muslims, and Janajatis, to apply.

To Apply:

Interested and qualified candidates are invited to submit their resume, cover letter, and references to info@justfuturespahal.org by Sunday, October 30, 2024. 

Please mention the job title in the subject line of your email.