Admin and Finance Assistant

Admin and Finance Assistant, based in Kathmandu 

Good Neighbours Nepal-GNN is a non-governmental organization, established in 2002 at Kathmandu, Nepal with the aim of transforming the community for the sustainable development holistically. The major areas of interventions are Livelihood, Health, Gender, Equality & Social Inclusion, Sanitation & WASH, Education, Network building and partnerships, Emergency response, and Advocacy.

This position will be responsible for providing support and coaching to Good Neighbours Nepal to ensure adherence to required compliance standards, including payment and disbursement processes, procurement reviews, and monitoring and reporting in alignment with established tools. The role will involve at least 40% field visits to project locations, with a key focus on ensuring stewardship, accountability, and transparency within the Finance and Supply Chain Management (SCM) sectors

Major Responsibilities

• Receive incoming Purchase Requisitions for admin related expenses that are under Contract and/or does not require sourcing interventions such rent, water, electricity, ticketing, kitchen supplies, hotel booking and other similar requests.
• Manage office administrative functions (i.e. office utilities, insurance, vehicles tax renewal process, leave record and inventory management etc.)
• Ensure effective management of office premises and good facility management.
• Receive documents hand over by staff and responsible party and maintain a register for all incoming and outgoing documents.
• Quality front services to all Good Neighbours Nepal staff and visitors.
• Support supply chain in collecting quotation and maintain the records.
• Coordinate and facilitate events/workshops/accommodation.
• Receive Supplies in Good Neighbours Nepal warehouse after requester verifies the goods as per required specifications. Ensure that all commodities arriving at any given point, warehouse, and/or distribution centers are properly accounted for. Prepare, stamp/sign and file each document Goods Receipt Note/ similar documents.
• Ensure office assets are verified, reviewed, and reconciled.
• Monthly files are kept in a designated place.
• The entire relevant documents are approved and verified in time before filing
• Retain all documents are stored as per audit standards.
• Increasing demonstration and understanding of and commitment to GNN core value in approach to work and relationship.
• Performance review completed and development goal achieved.
• Participate in relevant trainings, take initiation in self-learning and growth.

Requirements Include:

Required Professional Experience

• At least one year’s experience in the administrative and logistic field.
• Admin, Procurement, Finance, Security policies and procedures, etc.
• Strong negotiation, interpersonal skills, organizational, administrative, and facilitation skills
• Strong knowledge of Procure-to-Pay processes

Required education, training, license, registration and certification

• Bachelor's degree qualification in management, business administration, or related area
• Give more priority for two-wheeler 

Preferred Knowledge and Qualifications

• Basic principles of administration, Logistic management.
• Excellent computer skills (MS office application-MS Word/Excel/Power Point/Internet etc
• Good command of English & Nepali languages (written & spoken)
• Able to articulate and communicate ideas well verbally and in writing
• Practical knowledge of administration, assets, and stock management
• Understanding of Good Neighbours and Supply Chain System & procedures

Is This Job for You?

Good Neighbours Nepal is dedicated to our team members’ development and their success. We aspire for all employees to be fulfilled through their work and their contributions to an organization working to provide long-term sustainable solutions to the world’s most vulnerable people.

“Good Neighbours Nepal is committed to achieving diversity, as the diversity of our teams is critical to our overall success. GNN welcomes applications from qualified professionals all over Nepal. Women, people with disability, and members from other marginalized groups are strongly encouraged to apply.”

“Children and vulnerable adults who come into contact with GNN as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury, and any other harm. One of the ways that Good Neighbours Nepal shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates, in accordance to its Child and Adult Safeguarding Policy. Good Neighbours Nepal has zero tolerance to child rights’ violations, by employees and/or affiliates.”

How to apply?

Interested candidates meeting the above-mentioned requirements are requested to apply by sending their updated CV and cover letter to hr.gnnepal@gmail.com by February 5, 2025. GNN Nepal provides equal opportunity employer committed to assembling a diverse, broadly trained staff. Women and members of marginalized communities are strongly encouraged to apply. Please note that only shortlisted candidates will be contacted.

If any kind of confusion contact us: 9843940805