Accounts and Administration Officer

VACANCY ANNOUNCEMENT

Accounts and Administration Officer

Shine Education Services Pvt. Ltd. (SES), Mid-Baneshwor, Kathmandu, has been offering quality counseling in the field of “Study & Work in Japan” since its inception in 2015 through running ‘Study in Japan’ and ‘Work in Japan’ programs for students and skilled and semi-skilled workforce, respectively. Be it studying in Japan or working in Japan, SES guides interested candidates by providing a platform for the preparations and visa application procedures. 

Simply the best known for its extensive Japanese preparation classes and counseling, Shine Education Services is seeking for a dedicated and committed Accounts and Administration Officer to oversee the accounts and administration of the company. 

Interested and qualified candidates are requested to submit their CV along with a cover letter to hr.shine2024@gmail.com before 6 PM, Friday, 17 January 2025 (04 Magh 2081).

 Key Responsibilities:

Accounting duties:

• Maintain accurate financial records, including accounts payable, accounts receivable, and bank reconciliation.
• Verify and record daily accounts using computerized accounting software.
• Prepare and process invoices, receipts, and payments.
• Monitor and manage tuition fees, payments, and overdue accounts.
• Prepare and submit financial reports, including monthly and annual accounts.
• Process payroll for staff, including calculating salaries, benefits, and deductions.
• Ensure compliance with tax regulations, including filing of VAT and other necessary tax returns.
• Assist in budget preparation and financial forecasting.
• Liaise with external auditors during audits and ensure compliance with accounting standards.

Administrative duties:

• Manage day-to-day administrative tasks, including scheduling and coordination of classes, meetings, and events.
• Handle student enrollment and maintain accurate student records.
• Maintain accurate student records, including enrollment, attendance, and academic progress.
• Prepare and organize class schedules, course materials, and other documents.
• Coordinate with teachers and other staff for any administrative support needed.
• Assist with student registration, including processing applications and preparing student-related documentation.
• Maintain an organized filing system for documents and correspondence.
• Coordinate repairs and maintenance tasks for the facility.
• Act as the first point of contact for students, parents, and external stakeholders.
• Coordinate with vendors, service providers, and other external entities as required.
• Assist with marketing, social media, and promotion of organizational programs.
• Maintain inventory of office supplies and order new materials as needed.

Qualification & Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• At least 2 years of proven experience in accounting and administrative roles, preferably in education sector. 
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.