Finance and Admin Assistant

Job Title

Finance –Admin. Assistance

Classification Level

Finance – Admin. Assistance (Grade 5)

Organizational Unit / Duty Station

(Department / Zone Office / Delegation..... etc)

Spanish Red Cross Delegation Nepal – working under IFRC delegation in Nepal

Immediate Supervisor’s Title

Spanish Red Cross Country Administrator

Technical Manager’s Title

(if applicable)

Number of Direct Reports

(if applicable)

0

Number of Indirect Reports

(if applicable)

0

In response to the 7.8 magnitude earthquake that struck Nepal on April 25, the Spanish Red Cross (SpRC) is seeking an experienced finance/administrative officer to work with our partner, the Nepal Red Cross Society (NRCS), in the recovery operation. The earthquake recovery operation aims to build community resilience through an integrated approach that includes livelihoods options, which are linked to water, sanitation, hygiene and health strategies, using community mobilization while strengthening the NRCS at the National Headquarters (NHQ) and Chapter levels.

Spanish Red Cross Nepal Delegation needs a Finance- Admin. Assistant S/He will process the daily and monthly financial information and assist with the management and administration of finance duties. S/He will ensure the financial records comply with SpRC , NRCS and IFRC regulations, policies and procedures by accurately processing and reviewing journal entries and vouchers. Contribute to the maintenance of all financial transactions and provide support to achieve overall delegation objectives. The Finance- Admin. Assistant will report to Country Administrator delegate for SpRC based in Kathmandu.

The scope of work shall comprise but not necessarily be limited to the following:

• Maintains all primary financial records in the accounts office and ensure that these records are accurate and up to date
• Maintains a filing directory of files for accurate, consistent and shelving/archiving
• Scans or copy all payment vouchers electronically
• Disburses cash and checks; ensures proper security of cash, both in the safe and in transit. 
• Conducts cash count with Country Administrator Delegate.
• Ensures that all expenses have supporting documents according with Spanish Red Cross regulations (approval notes, goods received notes, invoices, receipts, etc.).
• Ensures that all payment request forms, invoices, receipts and any other payment documents are critically checked for accuracy and correctness and has met minimum accounting standards.
• Ensures accurate and proper coding of expenditure on all primary documentation.
• Reviews and spot checks the asset / inventory registers.
• Translation from nepali to English all the documents
• Effective Logistics supports to the regular and occasional events
• Line manage and support SpRC drivers for arranging effective travel plans based on the field requirement,
• Assist SpRC delegation on procurement of daily required materials and services following standard practices and guidelines/policies
• Performs other work related duties and responsibilities as may be assigned by the supervisor.

• Establish and ensure effective working relationships with the other staff members.
• Ensure effective working relationships with NRCS
• Ensure effective working relationships with the IFRC Delegation Staff

1.

Actively work towards the achievement of the Spanish Red Cross’ goals

2.

Abide by and work in accordance with the Red Cross and Red Crescent principles

3.

Perform any other work related duties and responsibilities that may be assigned by the line manager

Education

  Required

Preferred

Relevant university degree on Accounting or Business Administration or equivalent

X

Experience

Required 

Preferred

Experience of working for the Red Cross/Red Crescent

X

Minimum 3 years admin. experience

X

Extensive experience in the administrative and financial management of programs or equivalent combination of education and experience

X

Experience in handling petty cash and simple book keeping,

X

Carry out responsibilities independently with minimal technical support from within the organization

X

Experience in managing procurement and logistical procedures and policies

X

Knowledge and Skills

Required 

Preferred

Good filing and archiving knowledge

X

Interpersonal communication skills

X

Ability to work under pressure, flexibility

X

Excellent Computer skills (Windows, Excel, word-processing, accounting software )

X

Strong leadership, management and people skills; a good team player

X

Function effectively in a loosely structured work environment and to set appropriate priorities and deal effectively with numerous simultaneous requirements

X

Languages

Required 

Preferred

Fluently spoken and written Nepalese and English

X

Competencies (to be filled in by HR)

Accountability.

Integrity

Building trust

Team work

Communication